Built for Trades Businesses
Fergus handles your jobs, quotes, and scheduling brilliantly. But trades businesses need proper inventory management too — warehouse tracking, reorder alerts, purchase orders, and real-time stock levels. Frostbyte Pro fills the gap, with automatic sync from your Fergus materials catalog and job stock consumption.
Fergus is outstanding job management software for plumbers, electricians, HVAC technicians, and other trades. It tracks your jobs, generates quotes, manages schedules, and handles invoicing. But it was never designed to be an inventory system.
Your materials catalog lives in Fergus pricebooks, and your team records what they use on jobs. But there is no warehouse management, no reorder points, no purchase orders, no batch tracking, and no real-time stock levels across multiple locations.
Frostbyte Pro is purpose-built to work alongside Fergus. You keep Fergus for what it does best (job management, quoting, scheduling, invoicing) and add Frostbyte Pro for everything Fergus cannot do with inventory.
Fergus owns job management. Frostbyte Pro owns inventory. Data flows automatically between them.
Pricebooks, Customers, Job Stock Used
Products, Stock Levels, Purchase Orders
Each pricebook item becomes a Frostbyte Pro product. Product code maps to SKU, supplier pricebook name becomes the category.
Customer names, emails, phone numbers, and addresses are imported. Updated on each sync.
Materials consumed on jobs create stock adjustments with negative quantities, automatically decrementing warehouse levels.
Three key data flows keep your inventory in sync with your job management system. All imports run automatically on a schedule.
Your entire Fergus pricebook catalog is imported into Frostbyte Pro as products. Product codes, names, cost prices, retail prices, and units of measure all map across automatically. Supplier pricebooks become product categories, so your materials are organised the same way you already think about them in Fergus.
Customer records from Fergus, including names, emails, phone numbers, and addresses, are imported into Frostbyte Pro. When you add a new customer in Fergus, they appear in Frostbyte Pro on the next sync. Contact details stay up to date across both systems without manual re-entry.
When your tradespeople use materials on a job in Fergus, the stock consumption data flows into Frostbyte Pro as inventory adjustments. Each job's materials usage creates a stock adjustment with negative quantities, automatically decrementing your warehouse inventory levels. No more manual stocktakes to reconcile what was used on site.
Connecting Fergus to Frostbyte Pro takes less than 10 minutes. No developer needed — just your Fergus PAT and Company ID.
In your Fergus account settings, generate a Personal Access Token (PAT). This is a secure API key that gives Frostbyte Pro read access to your pricebooks, customers, and job data. Your Company ID is also in your account settings.
Navigate to Settings > Integrations in Frostbyte Pro and click Connect on the Fergus card. Enter your PAT and Company ID. Frostbyte Pro tests the connection immediately and confirms it is working before saving.
Choose which data to import: materials catalog (pricebooks), customers, and job stock consumption. Set your default warehouse for stock adjustments. Each sync direction can be enabled or disabled independently.
Once configured, Frostbyte Pro imports your Fergus data on a regular schedule. New pricebook items become products, new customers are created, and job stock usage decrements your inventory. Monitor sync status from your dashboard.
Fergus was built for job management. Frostbyte Pro was built for inventory. Together, they give trades businesses the complete picture.
| Capability | Fergus Only | Fergus + Frostbyte Pro |
|---|---|---|
| Materials catalog / pricebooks | ||
| Multi-warehouse stock tracking | ||
| Real-time stock levels per warehouse | ||
| Automated reorder points & alerts | ||
| Batch & lot number tracking | ||
| Expiry date management (FEFO) | ||
| Purchase order management | ||
| Goods receiving workflows | ||
| Barcode scanning (pick, receive, count) | ||
| Stock take / cycle count | ||
| Inter-warehouse transfers | ||
| Stock valuation reporting | ||
| Bill of materials (BOM) | ||
| Job management & scheduling | ||
| Quoting & invoicing |
The Fergus + Frostbyte Pro integration is not just a data connection. It transforms how your trades business manages materials and inventory.
Stop using spreadsheets and whiteboards to track van stock and warehouse materials. When your team uses materials on a Fergus job, inventory levels in Frostbyte Pro update automatically. You always know exactly what you have in stock.
Maintain your materials catalog in Fergus where your tradespeople already use it for quoting and job costing. Frostbyte Pro imports it automatically, so you never need to set up products twice. Changes in Fergus flow through on the next sync.
Track materials across your main warehouse, branch locations, and even van stock. When a tradesperson uses materials on a job, the correct warehouse is decremented. Reorder alerts ensure you never run out of critical parts.
With real-time cost prices synced from your Fergus pricebooks, stock valuation in Frostbyte Pro is always accurate. Your accountant gets reliable inventory values, and you can see the true cost of materials consumed across all your jobs.
Every import is logged with timestamps, record counts, and any errors. Stock adjustments from Fergus job consumption include references back to the original job data. Full traceability from warehouse shelf to job site.
Trades businesses that switch from manual inventory tracking to the Fergus + Frostbyte Pro integration typically reclaim 3 to 5 hours per week previously spent on stocktakes, manual data entry, and reconciling what was used on site versus what is left in the warehouse.
Whether you are a plumber, electrician, HVAC technician, or any other trade, the Fergus + Frostbyte Pro integration works for your business.
Track copper pipe, fittings, valves, and consumables across your warehouse and vans. When a plumber records materials used on a Fergus job, van stock updates automatically. Reorder alerts ensure you never show up to a job without the parts you need.
Manage cable reels, switchgear, circuit breakers, and consumables. Track batch numbers on safety-critical components. When your electricians use materials on site, warehouse levels drop automatically and purchase orders can be raised before you run low.
Track refrigerant cylinders, filters, compressors, and replacement parts. Monitor stock across multiple depots. HVAC parts often have long lead times — automated reorder points ensure your supply chain keeps up with your job schedule.
Track fasteners, timber, insulation, and finishing materials. Manage bulk materials by the metre or kilogram with unit-of-measure support. Stock used on Fergus jobs flows through to Frostbyte Pro so your warehouse team knows what needs replenishing.
Manage fire extinguishers, sprinkler heads, detection equipment, and compliance consumables. Batch tracking ensures you can trace every component back to its source. Stock adjustments from Fergus jobs keep your inventory accurate between audits.
Track roofing iron, flashing, fasteners, and sealants across your yard and vehicles. When materials are used on a Fergus job, stock levels update and your office team can see exactly what needs ordering for the next delivery.
Common questions about using Frostbyte Pro with Fergus for trades inventory management.
Frostbyte Pro connects to the Fergus REST API using a Personal Access Token (PAT) that you generate in your Fergus account settings. Once connected, Frostbyte Pro periodically imports your pricebook items as products, your customer records, and your job stock consumption data. Stock consumption is converted into inventory adjustments that automatically decrement your warehouse stock levels. You can monitor sync status and trigger manual imports from the Frostbyte Pro dashboard.
No. The integration is import-only (Fergus to Frostbyte Pro). Fergus pricebooks are read-only via their API, and there are no inventory write endpoints in Fergus. Fergus remains your source of truth for job management, quoting, and materials catalogs. Frostbyte Pro is your source of truth for warehouse inventory, stock levels, and purchasing. The two systems complement each other without conflicting.
Frostbyte Pro uses the Fergus pricebook item ID to match products. If a product already exists with the same Fergus ID, it updates the name, cost price, and retail price. If it is a new product, Frostbyte Pro creates it with a unique SKU derived from the Fergus product code. There is no risk of duplicates, and your existing products are not overwritten unless they were originally imported from Fergus.
When tradespeople record materials used on a Fergus job (via the Fergus app or web interface), that data becomes available through the Fergus API. Frostbyte Pro fetches this data since the last sync, matches each material to a product in your catalog, and creates a stock adjustment with negative quantities against your configured default warehouse. The stock adjustment includes a reference to the Fergus job for traceability.
Yes. When you configure the Fergus integration, you select a default warehouse for stock adjustments. All job consumption data is applied to this warehouse. If you need to track van stock separately, you can set up individual warehouses in Frostbyte Pro for each vehicle or team and adjust the default as needed.
The automatic sync runs on a regular schedule (typically every few hours) as part of Frostbyte Pro's integration cron job. You can also trigger a manual sync at any time from the Settings > Integrations page. Each sync only fetches data that has changed since the last sync, so it is fast and efficient even with large catalogs.
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