Inventory Control Software
Stop guessing and start controlling. Frostbyte Pro gives you real-time inventory accuracy, barcode-verified operations, automated reorder points, and complete traceability so your physical stock always matches your records.
Inventory control is the process of ensuring your physical stock matches your records, minimising waste, and preventing losses. It is the difference between knowing you have 500 units and actually having 500 units on the shelf.
Effective inventory control combines real-time tracking, barcode verification, access controls, cycle counting, and automated replenishment into a single system. Frostbyte Pro provides all of these capabilities in one cloud-based platform, giving you the accuracy and visibility you need to eliminate stockouts, reduce shrinkage, and free up working capital.
Every tool you need to maintain accurate, auditable inventory control, included in every plan with no add-ons required.
Frostbyte Pro maintains a perpetual inventory record that updates in real time with every transaction. Every sale, purchase, adjustment, transfer, and production receipt is recorded the instant it happens. You always know exactly what you have, where it is, and how it got there, with no waiting for end-of-month counts or reconciliations.
Eliminate manual counting errors with barcode scanning at every stage of your inventory workflow. Scan goods in at receiving, verify picks at dispatch, and run cycle counts with a smartphone or dedicated scanner. Every scan is validated against expected quantities, catching discrepancies before they become costly mistakes.
Track inventory down to the warehouse, zone, aisle, and bin level. Frostbyte Pro gives you granular visibility into where every unit of stock is located across all your facilities. Process inter-location transfers with full audit trails, set location-specific reorder points, and run reports by site to identify where control gaps exist.
Assign batch numbers and expiry dates at the point of receipt. Frostbyte Pro enforces FEFO (First Expiry, First Out) allocation automatically, ensuring your oldest stock ships first. Run expiry reports, manage product recalls by batch, and maintain end-to-end traceability from supplier to customer for full compliance.
Identify inventory shrinkage early with regular cycle counts and stock take workflows. Frostbyte Pro compares your physical counts against system records and flags variances instantly. Track shrinkage by product, location, and time period to pinpoint where losses are occurring, whether from damage, theft, spoilage, or data entry errors.
Control who can view, create, edit, and approve inventory transactions. Assign granular permissions by role so that warehouse staff can pick and receive, managers can approve adjustments, and administrators have full access. Every action is logged in a complete audit trail so you know exactly who changed what and when.
There are several established methods for controlling inventory. Frostbyte Pro supports the most effective approaches so you can choose what works for your business.
A perpetual inventory system records every stock movement as it happens, giving you a continuously updated count of what you have on hand. This is the method Frostbyte Pro uses, where every purchase receipt, sale, adjustment, and transfer updates your stock levels in real time. You never need to shut down operations for a full physical count to know your inventory position.
Real-time accuracy without operational disruption
Rather than counting your entire inventory once a year, cycle counting involves regularly counting a small subset of products on a rotating schedule. Frostbyte Pro supports cycle count workflows where you can count by product category, warehouse zone, or ABC classification, spreading the workload across the year while maintaining high accuracy.
Continuous accuracy verification without full shutdowns
ABC analysis classifies your inventory into three categories based on value and turnover. A-items are high-value products that need tight control, B-items are moderate, and C-items are low-value. Frostbyte Pro includes built-in ABC analysis reporting so you can focus your inventory control efforts where they matter most, on the 20% of products that typically represent 80% of your inventory value.
Focus control effort on highest-value inventory
Set minimum stock thresholds for every product and let Frostbyte Pro monitor them automatically. When stock falls below your reorder point, the system generates alerts and can create draft purchase orders for your suppliers. Reorder points can be set per product, per warehouse, and adjusted for lead times and demand patterns, preventing both stockouts and overstocking.
Automated replenishment that prevents stockouts
Whether you manufacture, distribute, or retail physical products, effective inventory control is essential. Here is how different industries use Frostbyte Pro.
Control raw materials, work-in-progress, and finished goods with batch traceability and BOM management. Track component consumption against production orders and identify yield variances that indicate waste or process issues.
Maintain tight control over high-volume stock movements across multiple warehouse locations. Automated reorder points prevent stockouts, while barcode-verified picking reduces despatch errors and customer complaints.
Keep accurate stock records across retail locations and online channels. Cycle counting workflows maintain accuracy without closing stores, and shrinkage tracking helps you identify loss patterns before they escalate.
One platform that replaces spreadsheets, eliminates guesswork, and gives you the control you need over your stock.
Accurate inventory control means you order only what you need. Stop overstocking slow-moving products that tie up cash and warehouse space. Frostbyte Pro's demand forecasting and reorder automation help you maintain optimal stock levels across your entire product range.
Automated reorder points and low-stock alerts ensure you never run out of your best-selling products. Frostbyte Pro monitors every product against its threshold and notifies you (or generates a draft PO) before stock hits zero.
Businesses using barcode scanning, perpetual tracking, and regular cycle counts routinely achieve inventory accuracy above 99%. Frostbyte Pro provides all three capabilities in one integrated system, replacing error-prone spreadsheets and manual processes.
Connect your inventory control system directly to Xero or MYOB. Invoices, purchase orders, contacts, and payments sync automatically, so your stock records and financial accounts are always aligned, making GST returns and reconciliations effortless.
Access your inventory control system from any device with a browser. Warehouse staff, sales teams, and management can all see the same real-time data whether they are on the warehouse floor, in the office, or working remotely.
Every inventory transaction is logged with the user, timestamp, and details. Frostbyte Pro provides a complete audit trail for compliance, dispute resolution, and internal accountability, which is essential for businesses with regulatory or quality requirements.
Common questions about inventory control and how Frostbyte Pro helps businesses maintain accurate, efficient stock management.
Inventory control is the process of managing and regulating the stock your business holds to ensure accuracy, minimise waste, and prevent both stockouts and overstocking. It encompasses the systems, processes, and tools you use to track what you have, where it is, and when to reorder. Effective inventory control means your physical stock matches your system records, products move through your supply chain efficiently, and you always have the right amount of inventory to meet demand without tying up excess capital. Inventory control is sometimes used interchangeably with 'inventory management', though control tends to focus more on accuracy and loss prevention, while management encompasses broader strategic decisions like demand planning and supplier relationships.
Inventory management is the broader discipline that covers planning, purchasing, storing, and selling stock. It includes strategic decisions like demand forecasting, supplier selection, safety stock calculations, and economic order quantities. Inventory control is a subset that focuses specifically on accuracy and accountability: making sure your physical stock matches your records, preventing shrinkage, maintaining traceability, and enforcing processes like cycle counting and access controls. In practice, most inventory software (including Frostbyte Pro) covers both. When someone searches for 'inventory control software', they typically want a system that handles the full lifecycle: real-time tracking, purchasing, sales, warehouse management, and reporting, with strong controls around accuracy and auditability.
The main methods of inventory control are: (1) Perpetual inventory, a system that updates stock records in real time with every transaction, giving you a continuously accurate count. This is the method used by Frostbyte Pro. (2) Periodic inventory, which means counting all stock at set intervals (monthly, quarterly, annually) and adjusting records to match physical counts. This is simpler but less accurate between counts. (3) ABC analysis, which classifies inventory into A (high-value), B (moderate), and C (low-value) categories to focus control efforts on the most important items. (4) Just-in-time (JIT), which minimises stock on hand by ordering only when needed, reducing carrying costs but requiring precise demand forecasting. (5) Economic order quantity (EOQ), which calculates the optimal order size that minimises the total cost of ordering and holding inventory. Most businesses use a combination of these methods, and Frostbyte Pro supports perpetual tracking, ABC analysis, and reorder point automation out of the box.
Frostbyte Pro improves inventory accuracy through several integrated features: perpetual inventory tracking that updates stock records in real time with every transaction; barcode scanning at receiving, picking, and stock taking to eliminate manual counting errors; cycle count workflows that let you verify accuracy on a rolling basis without shutting down operations; variance reporting that flags discrepancies between expected and actual counts; role-based access controls that limit who can make adjustments; and a complete audit trail that records every stock movement with user, timestamp, and details. Businesses using these features together routinely achieve and maintain inventory accuracy above 99%.
Inventory shrinkage refers to the loss of stock between what your records say you should have and what you actually have on hand. Common causes include: administrative errors (wrong quantities entered during receiving or shipping), theft (internal or external), damage during storage or handling, spoilage (especially for perishable goods), and supplier fraud (short shipments not caught at receiving). Frostbyte Pro helps reduce shrinkage through barcode-verified receiving (catch short deliveries immediately), role-based access controls (limit who can adjust stock), cycle counting (detect losses early before they compound), batch and expiry tracking (manage spoilage proactively), and detailed variance reporting (identify patterns in where and when shrinkage occurs). The first step is always measurement, because you cannot reduce what you do not track.
Inventory control software typically costs between $30 and $300+ per user per month depending on the provider and features included. Many platforms use tiered pricing where basic tracking is affordable but essential features like batch management, multi-warehouse support, or accounting integrations require more expensive plans. Frostbyte Pro is $89.95 NZD per user per month with every feature included and no tiers, no add-ons, and no hidden charges. You get perpetual inventory tracking, barcode scanning, batch and expiry management, multi-warehouse support, purchase and sales order management, Xero and MYOB integration, and full reporting in one straightforward plan. A 14-day free trial is available with no credit card required.
Explore more guides to help you choose the right inventory control and management solution for your business.
The complete guide to cloud inventory management software, including features, integrations, and pricing.
An in-depth guide to inventory management principles, methods, and best practices for growing businesses.
BOM management, raw material tracking, batch traceability, and production order workflows for manufacturers.
Compare FIFO, LIFO, FEFO, and other inventory tracking methods to find the right approach for your business.
The key metrics you should track to measure and improve your inventory control performance.
See every feature included in Frostbyte Pro, from barcode scanning and batch tracking to Xero integration and reporting.
Join businesses across New Zealand who trust Frostbyte Pro to manage their inventory. Start your free 14-day trial today, no credit card required.