Built for Retail Operations
Running a retail business across multiple stores means managing stock in multiple locations, keeping shelves stocked without over-ordering, and knowing exactly what you have and where it is. Frostbyte Pro gives retail businesses the tools to track inventory across every store and warehouse, see what needs reordering, and make buying decisions from real numbers.
14-day free trial. No credit card required. All retail features included.
Retail inventory management is fundamentally different from warehouse-only operations. You are managing stock across multiple customer-facing locations, each with its own demand patterns, storage constraints, and replenishment needs. Products flow from suppliers to your warehouse, from warehouse to stores, and sometimes between stores. Every movement needs to be tracked in real time so you never lose sight of what you have and where it is. Spreadsheets and manual processes cannot keep up with this complexity, and the cost of getting it wrong is empty shelves, excess stock, and unhappy customers. If you also sell online, see our guide to inventory management for e-commerce for managing stock across both physical and digital channels.
Stock scattered across multiple locations
Replenishment based on guesswork, not data
Shrinkage eats into margins undetected
Seasonal demand swings catch you off guard
Frostbyte Pro gives retail businesses the specific tools they need to manage inventory across stores, warehouses, and channels. These are not generic inventory features repackaged for retail. They are built for the realities of multi-location retail operations.
Manage inventory across your entire retail network from a single platform. Frostbyte Pro tracks stock levels at every store, warehouse, and storage location independently. See what is in stock at each location, what is in transit, and what is on order, all in real time. Whether you have two stores or twenty, you get a complete view of your inventory across every location without logging into multiple systems or reconciling separate spreadsheets.
Speed up receiving, stock counts, order entry and picking with barcode scanning. Frostbyte Pro reads EAN, UPC, Code 128 and the other common formats, so you can scan a delivery in, scan each item on a stock count, scan products onto a sales order, and scan to confirm a pick. A scan matches the barcode held on the product or a serial number, so for stock that arrived without a barcode you can generate an internal code and print your own labels as a PDF. Barcode scanning takes the typing out of the job and the errors that come with it.
Give each product a reorder point and Frostbyte Pro tells you when it's time to buy. When stock across your stores drops below it, the daily low stock email lists it, and refreshing your reorder suggestions turns the shortfall into a draft purchase order once you approve the lines. Each store can also have its own minimum and a level to top up to, and Suggested Transfers shows what a store is short of and drafts the transfer from the site you pick. That way your flagship can carry more than a smaller branch.
Move stock between stores and warehouses with full tracking. Create transfer orders in Frostbyte Pro, dispatch from the sending location, and receive at the destination. The system tracks stock in transit so you always know where your inventory is, even when it is on a truck between locations. Transfer requests can be initiated by store managers who see they are running low, or centrally by head office based on sales data and stock levels across the network.
Use historical sales data to predict future demand and plan your purchasing accordingly. Frostbyte Pro analyses sales patterns by product, store, and time period to help you stock the right products in the right quantities at the right locations. Identify your best sellers, slow movers, and seasonal products. Demand forecasting helps you reduce overstocking on products that do not sell and avoid stockouts on the products your customers actually want.
Shrinkage from theft, damage, administrative errors, and supplier fraud costs retail businesses significant revenue every year. Frostbyte Pro helps you identify and reduce shrinkage by maintaining accurate stock records, highlighting discrepancies between expected and actual stock counts, and providing a full audit trail of every inventory movement. Regular cycle counts and variance reporting make it easier to spot problems early before they become expensive patterns.
Frostbyte Pro tracks your retail inventory through every stage, from the moment products arrive at your warehouse to the moment they sell off the shelf. Every movement is recorded, every location is visible, and every reorder is data-driven.
Products arrive at your warehouse or distribution centre from suppliers. Frostbyte Pro records the goods receipt against the purchase order, verifies quantities, and adds stock to your warehouse inventory. Barcode scanning speeds up the receiving process and reduces errors. Quality checks can be performed at this stage to inspect incoming goods before they are allocated to stores.
Organise your warehouse with location-level tracking. Frostbyte Pro tracks where every product is stored, down to aisle, shelf, and bin if needed. This location data drives efficient pick lists when fulfilling store replenishment orders or customer deliveries. Your warehouse team always knows where to find products, reducing pick times and improving order accuracy.
Create transfer orders to move stock from your warehouse to your retail stores. Frostbyte Pro can generate replenishment suggestions based on store stock levels and reorder points, or store managers can request specific products. Stock is tracked in transit so both the warehouse team and the store team know what is on the way and when to expect it.
When stock arrives at a store, the team receives the transfer and Frostbyte Pro updates stock levels at that location. Products move from the stockroom to the shop floor, and your system reflects accurate on-hand quantities at every point. Store managers have real-time visibility into what they have available to sell.
When an order is picked, its stock comes off at the location it was picked from. Once you've turned on the daily low stock email, it lists anything that drops below its reorder point, and refreshing your reorder suggestions turns the shortfall into a draft purchase order once you approve the lines. When a store drops below its own minimum, Suggested Transfers shows what to send it from your warehouse. The Forecasting report shows each product's average monthly sales to help you plan what to buy.
Managing inventory across multiple retail locations is fundamentally different from managing a single warehouse. Frostbyte Pro is built for the complexity of multi-store retail.
See stock levels across every store and warehouse from a single dashboard. Frostbyte Pro gives head office, regional managers, and store managers the visibility they need, with each person seeing the information relevant to their role. Head office sees the full picture across all locations. Regional managers see their region. Store managers see their store. Everyone works from the same data.
Different stores have different sales volumes and product mixes. Your flagship CBD store sells different products at different rates than your suburban branch. Give each product a minimum and a level to top up to at each store, and Suggested Transfers shows what each store is short of and drafts the transfer from the site you pick. The reorder point for buying from your suppliers is set once for each product.
When one store has excess stock and another is running low, Frostbyte Pro makes it easy to transfer products between locations. Create transfer orders, track stock in transit, and receive at the destination, all within the system. This reduces the need for emergency supplier orders and helps you make the most of stock you already own.
Give one store, or a customer whose stock you hold, a view of their own shelves without creating a login. A share link opens a read only stock page scoped to a single warehouse, zone or category, and downloads as a PDF or CSV. Unit costs and total value are off by default, so a page you send outside the business does not carry your buying prices. Links can be given an expiry date, revoked or regenerated at any time, and each one records when it was last opened.
Retail demand fluctuates with the seasons. Frostbyte Pro helps you plan for these shifts so you stock the right products at the right time, without over-investing in inventory that will not sell.
The Challenge
Retail businesses need to order seasonal stock well in advance (Christmas products in August, summer ranges in spring, back-to-school in December). Getting the timing and quantities wrong means either stockouts during peak season or excess stock that needs to be discounted afterward.
How Frostbyte Pro Helps
The Forecasting report lists each product's average monthly sales over the last 90 days next to its stock and months of cover, and charts any product's last 12 months with a simple projection. Look back at what sold before a busy season, then raise purchase orders with expected delivery dates so the stock is in before the season begins.
The Challenge
During peak trading periods like holiday season, sale events, or promotional campaigns, order volumes spike and stock moves faster. Without real-time inventory data, you risk selling out of popular products while overstocking items that do not resonate with customers.
How Frostbyte Pro Helps
Stock levels at every store and warehouse keep you informed through your busiest weeks. Once it's on, the daily low stock email flags anything below its reorder point, and refreshing your reorder suggestions turns the shortfall into a draft purchase order once you approve the lines. Transfers let you move stock from stores where it's selling slowly to the ones where it's flying. Your team gets through the peak with real numbers, not guesswork.
The Challenge
After a season ends, you need to clear remaining seasonal stock to make room for new products. Without clear visibility into what is left, where it is, and how much it cost, clearance decisions are made on gut feel rather than data.
How Frostbyte Pro Helps
Frostbyte Pro gives you complete visibility into remaining seasonal stock by product, location, and cost. Identify exactly how much seasonal inventory remains, what your investment is, and which stores still have the most stock. Use this data to plan clearance pricing, consolidate remaining stock into fewer locations, or plan transfers to outlet stores. Every decision is backed by real inventory data.
Retail inventory problems cost you money every day, whether it is empty shelves losing sales, excess stock tying up cash, or shrinkage eating into margins. Here is how Frostbyte Pro addresses the most common challenges.
The Problem
Without a centralised inventory system, each store operates as an island. Head office cannot see what is in stock at individual locations. Store managers cannot see what the warehouse has available. Customers are told an item is out of stock when it is actually sitting on the shelf at another location five minutes away.
How Frostbyte Pro Helps
Frostbyte Pro provides real-time stock visibility across every location in your retail network. Head office sees the full picture, store managers see their location plus warehouse availability, and your team can confidently tell customers where to find products that are out of stock locally. One system, one view, always accurate.
The Problem
Annual or periodic stocktakes are disruptive, time-consuming, and often inaccurate. Closing stores for full counts costs you sales. Paper-based counting introduces errors. And by the time the count is complete and reconciled, the data is already out of date.
How Frostbyte Pro Helps
Frostbyte Pro supports cycle counting, which means counting a portion of your inventory on a rolling basis so your stock records stay accurate without closing the store. Barcode scanning makes counts faster and more accurate. Variance reports highlight discrepancies immediately so you can investigate and resolve them while the information is fresh.
The Problem
Retail businesses work with dozens or hundreds of suppliers, each with different lead times, minimum order quantities, and pricing. Managing purchase orders, tracking deliveries, and reconciling invoices across all these suppliers is a significant operational burden.
How Frostbyte Pro Helps
Frostbyte Pro centralises your supplier management. Create and track purchase orders with expected delivery dates, record each supplier's lead time for reference, receive goods against POs with barcode scanning, and push received purchase orders to Xero as draft bills for your accounts team. All supplier interactions are recorded in one place, giving you a complete history of orders, deliveries, and costs.
Learn more about inventory management and discover how Frostbyte Pro serves businesses across different industries and use cases.
A comprehensive guide to inventory management fundamentals, methods, and best practices for all businesses.
Read moreSee how Frostbyte Pro compares to other inventory management software options available in New Zealand.
Read moreExplore the full feature set and capabilities of Frostbyte Pro as a complete inventory software platform.
Read moreStock control for businesses that sell through a Shopify or WooCommerce store as well as to trade customers.
Read moreA practical guide to running accurate stocktakes and cycle counts for retail businesses.
Read moreA guide to warehouse management software for New Zealand businesses managing inventory across locations.
Read moreCommon questions about retail inventory management and how Frostbyte Pro supports multi-store retail operations.
Frostbyte Pro tracks stock levels independently at every location in your retail network, including stores, warehouses, distribution centres, and any other storage locations. Each location has its own stock, its own minimum and top up levels, and its own transfer history. Head office gets a consolidated view of inventory across all locations, while store managers see their own store plus the ability to view warehouse availability. Stock transfers between locations are tracked in the system, including stock that's in transit. This gives you a complete, up to date picture of your retail inventory at every level.
Yes. Frostbyte Pro reads the standard retail formats, EAN 13, EAN 8, UPC A, UPC E, Code 128 and Code 39, along with QR and GS1 DataMatrix. You can scan a delivery in and book it against an open purchase order line, scan each item on a stocktake, which can be scoped to one warehouse zone at a time, scan products onto a sales order, and scan to confirm a pick. Use a phone or tablet camera in the browser, or a USB or Bluetooth scanner that types the code into the scan box. A scan matches the barcode held on the product record or a serial number, not the SKU, so give a product a barcode before you scan for it. Receiving by scan raises a numbered goods receipt and an audit entry against the person who scanned it, and completing a count posts a stock adjustment that records who completed it and the count it came from. A scan that only looks a product up is not recorded.
Give each product a reorder point. When available stock across your stores drops below it, Frostbyte Pro puts it in the daily low stock email, and the reorder suggestions screen turns it into a draft purchase order for the supplier once you approve the lines. You can note a supplier's lead time for reference, but it doesn't change the suggestions. For the stock each store holds, set a minimum and a level to top up to, and Suggested Transfers shows what each one is short of. So your busiest store can carry more than a smaller branch.
Yes. Frostbyte Pro provides the data and tools you need to plan for seasonal inventory shifts. Review historical sales data by product, location, and time period to understand seasonal demand patterns. Use this data to plan your buying before the season by ordering the right products in the right quantities with delivery dates timed to your seasonal calendar. During peak seasons, the daily low stock email and reorder suggestions show what is running short, and Suggested Transfers moves stock between stores. After the season, use inventory reports to identify remaining stock and plan clearance strategies.
Frostbyte Pro helps reduce shrinkage in several ways. First, it maintains accurate, real-time stock records so you always know what you should have. Second, cycle counting tools make it easy to regularly verify physical stock against system records, catching discrepancies early. Third, variance reports highlight products and locations where shrinkage is occurring, helping you identify patterns and problem areas. Fourth, a complete audit trail of every stock movement (sales, receipts, transfers, adjustments) means every change to your inventory is recorded and attributable. This combination of accuracy, regular verification, and visibility makes shrinkage harder to hide and easier to investigate.
Yes. Frostbyte Pro integrates with Xero to keep your order and contact records in step with your accounting. Purchase orders go across to Xero as supplier bills and sales orders as customer invoices, using the account codes you map in Frostbyte Pro, with tax handled by jurisdiction. Customers and suppliers sync to Xero as contacts, and you can import Xero items, contacts, and invoices the other way, so invoices already raised in Xero arrive in Frostbyte Pro as sales orders. Payments are not synced in either direction, and Frostbyte Pro does not post stock or cost of goods sold journals to Xero, so inventory valuation is reported from Frostbyte Pro and reconciled by hand at period end. What the integration does remove is the re-keying of orders, bills, and contacts between your inventory system and your accounting software.
Stock control for online sellers, with multi-warehouse support and Shopify integration.
Straightforward stock control for small teams, with one plan and every feature included.
Scan to receive, count, pick and build orders with a phone or tablet camera in the browser, and print your own barcode labels as a PDF. No app to install.
Track stock levels, movements and costs across every location.
Join businesses across New Zealand who trust Frostbyte Pro to manage their inventory. Start your free 14-day trial today, no credit card required.