Seamless Xero Integration
Xero handles your accounting brilliantly. But its built-in inventory features were never designed for businesses with serious stock management needs. Frostbyte Pro fills the gap by giving you multi-warehouse tracking, batch management, barcode scanning, and production orders, all with a real-time two-way sync back to Xero.
Xero is outstanding accounting software. But if you are managing more than a handful of products, you have probably noticed its inventory features are basic. Xero tracks quantities against invoices and bills, but that is about where it stops.
There is no multi-warehouse support, no batch or expiry tracking, no bill of materials, no production orders, no barcode scanning, and no reorder point automation. For businesses that manufacture, distribute, or hold significant stock, these are not nice-to-haves. They are essential.
Frostbyte Pro is purpose-built to work alongside Xero. You keep Xero for what it does best (accounting, GST, payroll, reporting) and add Frostbyte Pro for everything Xero cannot do with inventory. The two systems sync automatically, so you never have to choose between good accounting and good stock management.
Every critical data point flows automatically between your inventory system and your accounting system. No manual exports, no CSV uploads, no re-keying data.
When you fulfil a sales order in Frostbyte Pro, the invoice is automatically created in Xero with the correct line items, quantities, prices, and tax codes. No copy-pasting, no re-keying. Your revenue is recorded in Xero the moment the goods leave the warehouse.
Receive goods against a purchase order in Frostbyte Pro and the corresponding bill is created in Xero automatically. Supplier details, line items, and amounts all sync across so your accounts payable is always up to date without manual entry.
Payments recorded in Xero are synced back to Frostbyte Pro, so your sales and purchase order statuses update automatically. You always know which orders are paid, partially paid, or outstanding, and you never need to switch between systems to check.
Your customer and supplier records stay in sync between both systems. Create a new customer in Frostbyte Pro and they appear in Xero. Update a supplier address in Xero and it reflects in Frostbyte Pro. One source of truth for all your contacts.
Frostbyte Pro automatically generates Cost of Goods Sold journal entries in Xero when stock is dispatched. Your profit and loss statement is always accurate, with COGS calculated using your chosen costing method. No manual journal entries required.
GST-inclusive and GST-exclusive pricing is handled correctly across the integration. Tax codes from Frostbyte Pro map directly to your Xero tax rates, ensuring GST is calculated and reported accurately on every transaction that syncs between systems.
Connecting Frostbyte Pro to Xero takes less than 30 minutes. Here is the setup process from start to finish.
Authorise Frostbyte Pro to connect with your Xero organisation using Xero's secure OAuth flow. The connection takes less than a minute and uses Xero's official API. Your credentials are never stored by Frostbyte Pro.
Tell Frostbyte Pro which Xero accounts to use for revenue, COGS, inventory assets, and expenses. Map your tax codes and payment accounts so every transaction lands in the right place in your Xero ledger.
Choose what syncs and when. Enable automatic invoice creation on dispatch, automatic bill creation on goods receipt, payment sync, and contact sync. You control the direction and frequency of every data flow.
Once configured, the integration runs automatically. Invoices, bills, payments, and contacts sync between systems in real time. Monitor sync status from your Frostbyte Pro dashboard and resolve any exceptions with one click.
Xero was built for accounting. Frostbyte Pro was built for inventory. Together, they give you the complete picture.
| Feature | Xero (Native) | Frostbyte Pro + Xero |
|---|---|---|
| Basic inventory tracking | ||
| Multi-warehouse management | ||
| Batch & lot number tracking | ||
| Expiry date management (FEFO) | ||
| Bill of Materials (BOM) | ||
| Production orders | ||
| Barcode scanning | ||
| Automated reorder points | ||
| Pick, pack & dispatch workflows | ||
| Inter-warehouse transfers | ||
| COGS journal automation | ||
| Stock valuation reporting | ||
| Purchase order management | ||
| Sales order fulfilment | ||
| Serial number tracking |
The Frostbyte Pro and Xero integration is not just a data connection. It transforms how your inventory and accounting work together.
Stop re-keying invoices, bills, and contacts between your inventory system and Xero. Every transaction syncs automatically, saving hours of repetitive data entry each week and eliminating transcription errors that cause reconciliation headaches.
Your Xero financials reflect your actual inventory position at all times. When stock moves in Frostbyte Pro, the corresponding financial entry appears in Xero immediately. Your balance sheet, P&L, and cash flow reports are always based on current data.
Frostbyte Pro calculates the cost of goods sold for every dispatch and creates the journal entry in Xero automatically. Your gross margins are always accurate, and your accountant no longer needs to manually calculate and post COGS at month end.
Tax codes map directly between Frostbyte Pro and Xero. Whether you sell GST-inclusive to consumers or GST-exclusive to trade customers, the correct tax amounts flow through to Xero. Your GST returns are accurate without manual adjustments.
Every sync event is logged with timestamps, document references, and status. If a sync fails, you see exactly what happened and can resolve it with a single click. Full traceability from inventory transaction to Xero ledger entry.
Businesses that switch from manual data entry to the Frostbyte Pro-Xero integration typically save 5 to 10 hours per week on administrative tasks. That is time your team can spend on selling, manufacturing, or growing the business instead of copying numbers between systems.
Common questions about using Frostbyte Pro with Xero for inventory management.
Frostbyte Pro connects to your Xero organisation using Xero's official OAuth 2.0 API. Once authorised, you map your Xero chart of accounts (revenue, COGS, inventory, expenses) and configure which data flows sync automatically. From that point, invoices, bills, payments, contacts, and COGS journals sync between the two systems without manual intervention. You can monitor sync status and resolve any exceptions from your Frostbyte Pro dashboard.
Yes. The integration supports two-way sync. Invoices, bills, and COGS journals are pushed from Frostbyte Pro to Xero when transactions occur. Payments recorded in Xero sync back to Frostbyte Pro so your order statuses update automatically. Contact records sync in both directions: create or update a customer in either system and the change is reflected in the other.
Absolutely. Frostbyte Pro maps its tax codes directly to your Xero tax rates during setup. GST-inclusive and GST-exclusive pricing is handled correctly on every synced transaction. Whether you are selling B2C (inclusive) or B2B (exclusive), the correct GST amounts appear on invoices and bills in Xero. This means your GST returns are accurate without manual recalculation.
Yes. During setup, you map Frostbyte Pro to your specific Xero accounts, including revenue, cost of goods sold, inventory assets, expenses, and bank accounts. You can map different product categories to different revenue accounts if needed. The mapping is fully configurable to match your existing Xero account structure.
The Frostbyte Pro integration works with all Xero plans, including Starter, Standard, and Premium. The integration uses Xero's standard API, which is available on every plan. There are no additional Xero charges for using the API connection. You simply need an active Xero subscription and a Frostbyte Pro account.
Most businesses have the integration fully configured and running within 30 minutes. Connecting your Xero account takes under a minute. Mapping your chart of accounts and tax codes typically takes 10 to 15 minutes. Configuring sync settings takes another 5 minutes. Once configured, the sync runs automatically with no ongoing setup required.
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