Purpose-Built for Food Manufacturing
Food manufacturing demands more than a generic inventory system. You need batch tracking from ingredient to finished product, FEFO allocation to minimise waste, expiry management across every production stage, recall tracing that works in minutes, and built-in Foodstuffs eXchange EDI for when you win that supermarket listing. Frostbyte Pro is built for exactly this.
14-day free trial. No credit card required. All food manufacturing features included.
Food manufacturers face inventory challenges that generic software can't handle: perishable ingredients, strict traceability regulations, allergen management, and constant pressure to reduce waste while maintaining food safety. None of it is optional. Frostbyte Pro is built from the ground up for the operational realities of food manufacturing in New Zealand.
Perishable raw materials require expiry tracking
MPI regulations demand full batch traceability
Recalls must be scoped and executed in hours
Waste reduction directly impacts profitability
Every feature in Frostbyte Pro is designed for the demands of food manufacturing. These aren't afterthoughts or add-ons; they're core capabilities built into the platform from day one.
Assign batch numbers to every ingredient at goods receipt and track them through production to the finished product. When a customer or auditor asks where an ingredient came from, you can trace it in seconds. Batch tracking is automatic: every stock movement, production order, and dispatch is recorded against specific batch numbers. This gives you a complete, unbroken chain of custody from supplier to shelf.
First-Expiry, First-Out allocation ensures your oldest stock is always consumed or dispatched first. Frostbyte Pro automatically suggests the batch with the nearest expiry date when you pick stock for production or sales orders. For food manufacturers this directly reduces waste, prevents expired ingredients from entering your production line, and ensures your customers receive products with the longest possible shelf life.
Set expiry alert thresholds for raw materials, work-in-progress, and finished goods. Frostbyte Pro monitors every batch in your system and alerts you before products reach their use-by or best-before dates. Expiry alerts can be configured per product, so some ingredients get 30 days notice while others get 7. The system also flags short-dated stock on dispatch so your team never ships product that will expire before the customer can use it.
Trace any batch backward to its supplier receipts and forward through production to every sales order, customer, and invoice it reached, then export the result as a recall impact report PDF in one click. You can even run a what-if mock-recall drill on any active lot, so the first time you scope a recall isn't the day you need to. Recalling a batch automatically pulls its serial numbers out of circulation, and opt-in batch tracing extends coverage to orders sold through your Shopify store, so B2C sales sit inside the recall blast radius too.
Declare each product's allergens once (Contains and May-contain, across all 14 declarable allergen classes) and Frostbyte Pro rolls them up automatically through every level of the recipe to produce an effective allergen label for the finished product, with per-allergen provenance showing exactly which ingredient introduced each declaration. Change one ingredient and every parent recipe updates. A conformance gate then blocks production from starting until the finished good's label declares every allergen its recipe actually introduces, so an undeclared allergen can't slip onto a pack.
Set a safe temperature range on every chilled or frozen product. Your team records the temperature when a delivery is received, and Frostbyte Pro flags anything that arrives out of range before it's accepted into stock, so a broken cold chain is caught at the door, not on the shelf. Storage conditions travel with each batch through production and dispatch, and staff can log timestamped, user-attributed temperature readings against any lot (out-of-range readings are flagged automatically), giving you the evidence to prove the chain held.
Scan an incoming GS1-labelled carton and book it straight into stock. Product, batch number, manufacture and best-before dates are pre-filled from the barcode, the receipt can be matched against an open purchase order line, and a cold-chain warning is raised at the door if the temperature needs checking. Works from a phone camera or a USB or Bluetooth scanner in the browser, with no app to install.
Enforce the checks that keep allergens and contaminants out of the wrong product. Line clearance is a hard gate: a production run can't start until the line has been signed off, and by a different person than the operator who requested it (segregation of duties). A mandatory final-QC inspection then blocks a batch from completing until it passes, so nothing reaches finished goods without sign-off.
Print a kitchen-ready production sheet for every order. Ingredients are grouped under their sub-recipe headings (Marinade, Sauce, Coating), the same ingredient can appear in more than one section, and the sheet carries the finished product's rolled-up allergen label, storage condition, and recipe yield. The sheet is snapshotted when the order is created, so what the floor reads always matches what the order consumes.
New Zealand food manufacturers operating under MPI (Ministry for Primary Industries) regulations need robust traceability and food safety systems. Frostbyte Pro provides the batch tracking, allergen roll-up, cold-chain records, quality inspection records, supplier traceability, and audit trail capabilities that MPI compliance demands. Every movement is timestamped and attributed to a user. Generate compliance reports on demand and demonstrate your traceability programme during audits with confidence.
Know exactly which supplier provided which batch of every ingredient. Frostbyte Pro links supplier purchase orders to goods receipts, batch numbers, and quality inspection results. If a quality issue arises, you can immediately identify the supplier, the purchase order, the delivery date, and every product that batch was used in. This supplier-level traceability is essential for food safety, quality management, and maintaining your approved supplier programme.
Your true cost per batch is more than the raw ingredients. Frostbyte Pro lets you capture labour, overhead, and packaging costs per finished unit and rolls them through every level of your recipe. When a production batch is created, those costs become part of its unit cost and inventory valuation, so your margins are based on what each product really costs to make.
Frostbyte Pro tracks your food manufacturing workflow from the moment ingredients arrive at your door to the moment finished products leave. Every step is recorded, every batch is traceable, and every expiry date is monitored.
Ingredients arrive from your suppliers. Frostbyte Pro records the goods receipt against the purchase order, assigns batch numbers, captures expiry dates, and links everything back to the supplier. Quality inspections can be triggered at this stage to check incoming ingredients against your specifications before they enter your production inventory.
Raw materials are stored in your warehouse with full batch and expiry visibility. Frostbyte Pro tracks stock levels by batch, location, and expiry date. FEFO allocation ensures the oldest stock is used first. Expiry alerts warn your team before ingredients reach their use-by date. You always know exactly what you have, where it is, and when it expires.
Create production orders against your recipes and BOMs. Frostbyte Pro calculates raw material requirements, checks availability, and allocates ingredient batches. As production runs, raw materials are consumed and the system records which ingredient batches went into which production batch. Wastage and yields are tracked so you can monitor production efficiency.
When production is complete, finished goods are received into inventory with their own batch numbers, production dates, and expiry dates. The system maintains a complete link between the finished product batch and every ingredient batch that went into it. Quality inspections can be performed on finished goods before they are released for sale.
Pick, pack, and dispatch finished goods to your customers. Frostbyte Pro records which batches were shipped to which customers, enabling forward traceability. If a recall is ever needed, you know exactly which customers received affected products. Sales orders can be pushed straight to Xero as invoices, so your accounting records line up with the stock that actually left the building.
Foodstuffs eXchange EDI Built In
Winning a Foodstuffs listing normally means signing up with a third-party EDI provider before the first order can even arrive. Frostbyte Pro connects to the Foodstuffs eXchange directly: purchase orders from PAK'nSAVE, New World, and Four Square land in your system as sales orders, and everything they expect back flows over EDI automatically, while batch tracking, FEFO picking, and traceability keep running on those same orders.
Foodstuffs purchase orders arrive electronically and land as sales orders, with no re-keying
Order acknowledgements go back to Foodstuffs automatically
Advance shipping notices (ASNs) are sent when you dispatch
Invoices are delivered over EDI the moment you invoice
Every EDI document is kept in a full XML audit trail
Managed alongside Xero and Shopify from one integrations screen, with sync logs and per-direction controls
Food manufacturing inventory management comes with challenges that can cost you money, damage your brand, and put your business at regulatory risk. Here is how Frostbyte Pro addresses each one.
The Problem
Without clear visibility into expiry dates across your entire inventory, ingredients expire on the shelf and finished goods pass their best-before dates before they can be sold. This waste directly erodes your margins, particularly for high-value perishable ingredients.
How Frostbyte Pro Helps
Frostbyte Pro tracks expiry dates at every level, including raw materials, work-in-progress, and finished goods. FEFO allocation ensures your oldest stock is always used first. Configurable expiry alerts give your team advance warning before products reach their use-by date, so you can take action (use them in production, discount them, or plan around them) before they become waste.
The Problem
Meeting MPI traceability requirements means you need to prove you can trace any product from finished good back to raw material, and from raw material forward to every finished product it was used in. Paper-based systems and spreadsheets make this slow, error-prone, and stressful during audits.
How Frostbyte Pro Helps
Frostbyte Pro records every stock movement with batch numbers, timestamps, and user attribution. Run forward and backward traceability searches in seconds. Generate compliance reports on demand. Your traceability programme is always audit-ready because the data is captured automatically as part of your day-to-day inventory operations, not as a separate compliance exercise.
The Problem
If you discover a food safety issue, you need to identify every affected batch, every customer who received it, and recall those products quickly. With manual systems, this process can take days, and every hour matters when food safety is at stake.
How Frostbyte Pro Helps
Frostbyte Pro enables rapid recall response. Trace forward from a raw material batch to every finished product it was used in and every customer who received those products, or backward from a finished product to every ingredient batch and supplier involved. A one-click recall impact report lists the affected batches, quantities, customers, and invoices, and exports as a PDF. You can also rehearse the whole process with a mock-recall drill on any live batch, so your team knows exactly what to do before it ever happens for real.
The Problem
Managing shelf life across hundreds of ingredient and product SKUs is operationally complex. Different ingredients have different shelf lives, some products have shorter windows between production and expiry, and customers have their own minimum shelf life requirements on delivery.
How Frostbyte Pro Helps
Frostbyte Pro lets you configure expiry tracking rules per product. Set different alert thresholds for different product categories. The system automatically calculates remaining shelf life and flags short-dated stock. FEFO allocation works across your entire inventory to optimise stock rotation and maximise the shelf life your customers receive.
The Problem
Food manufacturers handling multiple allergens need to track which ingredients contain allergens, which production lines they run on, and which finished products contain or may contain allergens. Cross-contamination risks need to be managed carefully.
How Frostbyte Pro Helps
Frostbyte Pro holds Contains and May-contain declarations for every ingredient across all 14 declarable allergen classes and rolls them up automatically through every recipe level, so each finished product's effective allergen label always reflects what is actually in it, with provenance showing which ingredient introduced each allergen. A production-start gate blocks any run whose finished-good label does not declare every allergen the recipe introduces, and batch-level traceability lets you answer customer allergen queries with confidence.
New Zealand food manufacturers operate under strict regulatory requirements. Frostbyte Pro provides the system capabilities your compliance programme needs, not as a bolt-on but as a core part of the platform.
New Zealand food manufacturers must comply with MPI regulations governing food safety, traceability, and recall capability. Frostbyte Pro provides the batch tracking, audit trail, and traceability search tools that support your MPI compliance programme. Record-keeping is automatic because every stock movement creates a traceable, timestamped record.
FSANZ sets the food standards code that governs labelling, allergen declarations, and food safety requirements across New Zealand and Australia. Frostbyte Pro helps you maintain accurate ingredient records and batch-level traceability that supports compliance with FSANZ requirements for traceability and recall capability.
HACCP-based food safety programmes require documented evidence of hazard controls, monitoring, and corrective actions. While Frostbyte Pro is not a HACCP management system, its batch tracking, quality inspection records, and traceability features provide the inventory-related data your HACCP programme needs, linking ingredient batches to production records and quality outcomes.
Explore our guides, feature pages, and industry resources to see how Frostbyte Pro works for food manufacturing operations.
A deep dive into allergen management, recall readiness, batch and expiry control, cold chain, and quality inspections.
Read moreMulti-level recipes and BOMs, grouped production sheets, make-to-order workflows, and quality gates on the line.
Read moreConnect your accounting, storefronts, supermarket customers, and factory floor, including Foodstuffs eXchange EDI.
Read moreA comprehensive guide to inventory management fundamentals, methods, and best practices.
Read moreDiscover how Frostbyte Pro compares to other inventory management software options in New Zealand.
Read moreOur broader manufacturing page covering BOMs, production orders, and general manufacturing workflows.
Read moreA deep dive into why batch tracking is essential for New Zealand food manufacturers.
Read moreUnderstand the difference between FEFO and FIFO allocation and which method is right for your business.
Read moreA complete guide to inventory management best practices for food manufacturers in New Zealand.
Read moreCommon questions about inventory management for food manufacturers and how Frostbyte Pro supports food manufacturing operations.
Frostbyte Pro assigns batch numbers to raw materials at goods receipt and tracks them through every stage of production to the finished product. When you receive ingredients from a supplier, the system records the batch number, supplier, purchase order, expiry date, and any quality inspection results. During production, the system records which ingredient batches were consumed in each production run. Finished goods receive their own batch numbers linked back to the ingredient batches used. This gives you complete, unbroken traceability from supplier to customer.
FEFO stands for First-Expiry, First-Out. Unlike FIFO (First-In, First-Out), which allocates stock based on when it was received, FEFO allocates stock based on expiry date, so the batch closest to expiry is always used first. For food manufacturers, this is critical because it minimises waste from expired ingredients and ensures your customers receive products with the maximum remaining shelf life. Frostbyte Pro automatically suggests FEFO-optimal batches when you pick stock for production or sales orders.
Yes. Frostbyte Pro provides the traceability tools that New Zealand food manufacturers need to support MPI compliance. This includes batch tracking from raw material receipt through production to finished goods dispatch, quality inspection records linked to batch numbers, recall tracing that lets you search forward and backward through the supply chain, a complete audit trail of all stock movements with timestamps and user attribution, and the ability to generate traceability reports on demand. While compliance ultimately depends on how your business uses these tools, Frostbyte Pro gives you the system capability that MPI traceability requirements demand.
Frostbyte Pro supports rapid recall response with forward and backward traceability searches. If you identify a problem with a raw material batch, you can search forward to find every finished product that batch was used in and every customer who received those products. If the issue is with a finished product, you can search backward to identify every ingredient batch and supplier involved. The system gives you the data you need to scope a recall accurately by identifying affected batches, quantities, and customers, so you can respond quickly and protect your customers.
Yes. Frostbyte Pro includes a built-in Foodstuffs eXchange EDI integration, so you can trade with PAK'nSAVE, New World, and Four Square without a separate EDI provider. Purchase orders from Foodstuffs are received electronically and land in Frostbyte Pro as sales orders, order acknowledgements are sent back, advance shipping notices are sent automatically when you dispatch, and invoices are delivered over EDI when you invoice. Every EDI document is kept in a full XML audit trail, and the connection is managed from the same integrations screen as Xero and Shopify.
Frostbyte Pro supports Contains and May-contain declarations across all 14 declarable allergen classes on every product. Declarations roll up automatically through every level of a recipe, so a finished product's effective allergen label always reflects its full ingredient tree, with provenance showing which ingredient introduced each allergen. Changing one ingredient's declaration updates every recipe that uses it, and a review flag resets so unverified labels stay visible. For products flagged for allergen checking, a hard gate blocks production from starting until the declared label covers every allergen the recipe introduces.
Yes. Frostbyte Pro tracks expiry dates at every stage of your food manufacturing process, from raw material receipt through storage, production, and finished goods. You can set expiry alert thresholds per product, so different ingredients can have different warning periods. The system flags stock that is approaching expiry, prevents expired stock from being picked for production or dispatch, and supports FEFO allocation to ensure your oldest stock is always consumed first. Expiry data is visible across all inventory reports and dashboards.
Frostbyte Pro connects to Xero so the same documents are not keyed in twice. Purchase orders you raise for ingredients and packaging can be pushed to Xero as bills, and sales orders go across as Xero invoices. Customers and suppliers sync through as Xero contacts, and when you first connect you can import your items, customers, and existing Xero invoices, which land in Frostbyte Pro as sales orders. Each document carries the account code you have mapped against your Xero chart of accounts, and tax is applied by jurisdiction, so things land where your accountant expects them. Inventory valuation and recipe costing stay in Frostbyte Pro rather than being posted to Xero as journals, so there is one place to look for what a batch actually cost you to make.
Trace every batch from ingredient to finished goods, with expiry dates and recall reporting.
Allergen management, recall readiness and quality checks for food and beverage producers.
BOMs, production runs and material planning for manufacturers of all kinds.
Join businesses across New Zealand who trust Frostbyte Pro to manage their inventory. Start your free 14-day trial today, no credit card required.