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FrostbytePro

Cloud-based inventory management and production line monitoring for manufacturers, retailers, and distributors. From stock tracking to real-time OEE dashboards.

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© 2026 Frostbyte Software Ltd. All rights reserved.

Made in New Zealand

Inventory Management Software Features

Frostbyte Pro packs enterprise-grade inventory management into an intuitive platform designed for growing businesses. Explore our full feature set below.

Inventory Management

Complete visibility into your stock levels across all locations. Track products, variants, and stock movements in real time.

  • Unlimited products & SKUs
  • Multi-warehouse stock tracking
  • Real-time stock levels
  • FEFO (First Expiry, First Out) allocation
  • Stock adjustment & write-offs
  • Automated low-stock alerts
  • Stock valuation (average, FIFO)
  • Product categories & tags
  • Buy in packs (case in, base units in stock)
  • Sell in packs (sell by the case, stock in eaches)

Purchase Orders

Streamline your procurement process from requisition to receipt. Automated reorder suggestions driven by real demand data keep you ahead of stockouts.

  • Purchase order creation & management
  • Goods receipt processing
  • Supplier management & directory
  • Cost tracking & price history
  • Partial receipts & back orders
  • Auto-generated PO numbers
  • PDF export & printing
  • Automated reorder suggestions
  • Avg monthly demand & months cover
  • Bulk approve / convert to PO

Suppliers & Pricing

Source smarter with full supplier price intelligence. Hold multiple suppliers per product, auto-fill the preferred supplier's agreed price, and send the PO straight to them.

  • Multiple suppliers per product
  • Per-supplier price lists (agreed price, SKU, lead time, MOQ)
  • Preferred supplier price auto-fills on POs
  • Email purchase-order PDF to the supplier
  • Supplier addresses (Shipping / Billing / Both)
  • PO “Deliver To” picker (prints on the PO)

Customer Records

Rich customer profiles built for B2B trading. Capture every contact, ship-to and bill-to address, credit terms and pricing rules in one place so orders fill themselves in correctly.

  • Multiple contacts per customer (primary flagged)
  • Multiple delivery & billing addresses
  • Credit limit with live available credit
  • Credit hold (on stop) order blocking
  • Customer groups for segmenting & reporting
  • Standing discount % auto-applied
  • Assigned sales rep on every order
  • Per-customer tax-exempt flag

Sales Orders

Process sales efficiently with intelligent stock allocation. From order to dispatch, manage every step of fulfilment.

  • Sales order processing
  • Smart stock allocation
  • Picking list generation
  • Packing & dispatch tracking
  • Customer management
  • Order status tracking
  • Per-line & order-level discount %
  • Partial dispatch (ship now, back-order the rest)
  • Back-orders report
  • Auto-generated SO numbers

Stock Requisitions

Run an internal stores depot the right way. Staff request items, managers approve, the warehouse picks against bins, and finance gets a full audit trail — with per-team budget caps and automatic Xero journals. Built for councils, hospitals, schools, mining and building services.

  • Staff requests with cost-code attribution
  • Manager approval workflow (self-approval blocked)
  • Warehouse pick with bin-level tracking
  • First-class partial fulfilment
  • Per-team budget caps (hard block at submit)
  • Automatic Xero journal posting on issue
  • Append-only event-log audit trail
  • Spend reports: by cost code, team & product
  • Pick list PDF & CSV export
  • Auto-generated SR numbers

Batch & Expiry Tracking

Full traceability for batch-managed and perishable products. Never miss an expiry date with automated alerts.

  • Batch number assignment
  • Expiry date tracking
  • FEFO allocation engine
  • Expiry alerts & notifications
  • Batch traceability & history
  • Recall management
  • Batch-level stock movements
  • Shelf-life reporting

Warehouse Management

Organise your warehouse with zones, locations, and bins. Run stock takes and manage inter-warehouse transfers.

  • Multiple warehouses
  • Zones & bin locations
  • Inter-warehouse transfers
  • Stock take management
  • Cycle counting
  • Location-level tracking
  • Warehouse-specific reports
  • Receiving & putaway

Manufacturing

Manage production orders, multi-level bills of materials, and quality inspections. Sub-assemblies automatically break down into raw material requirements so you never have to calculate them by hand.

  • Production order management
  • Multi-level Bill of Materials (BOM)
  • BOM labour, overhead & packaging costs
  • Phantom sub-assembly explosion
  • BOM tree visualiser
  • Sub-production order workflow
  • Quality inspections & templates
  • Raw material consumption tracking
  • Finished goods output & batch creation
  • Waste & scrap tracking
  • Production priority scheduling

LineConnect+ PLC Automation

Connect directly to your production line PLCs and monitor everything in real time. LineConnect+ bridges the gap between the factory floor and the cloud, eliminating manual data entry.

  • Real-time PLC monitoring via OPC-UA
  • Live OEE dashboards (Availability, Performance, Quality)
  • Production line status & machine states
  • Automated alarm management
  • Consumable & material usage tracking
  • Waste & giveaway analytics
  • On-site edge gateway with offline resilience
  • Automated inventory updates from production

Serial Number Tracking

Track individual units with unique serial numbers. Full lifecycle visibility from receipt to sale.

  • Individual unit tracking
  • Serial number assignment
  • Lifecycle history
  • Warranty tracking
  • Receipt-to-sale traceability
  • Serial search & lookup
  • Bulk serial generation
  • Return & replacement tracking

Barcode Scanning

Scan barcodes from any device with a camera. Speed up receiving, picking, and stock taking with mobile scanning.

  • Mobile barcode scanning
  • Camera-based scanning
  • Scan to receive goods
  • Scan to pick orders
  • Scan for stock takes
  • Product lookup by barcode
  • Barcode generation
  • Multi-format support (EAN, UPC, Code128)

Reports & Analytics

Data-driven insights to optimise your inventory. Our demand forecasting engine analyses 90-day sales history to surface stock risk before it becomes a problem.

  • Demand forecasting (SMA model)
  • All-products demand overview
  • Stock risk classification (critical / low / OK)
  • Months cover & avg monthly demand
  • Inventory turnover analysis
  • ABC classification
  • Profitability reports
  • Stock valuation reports
  • Movement & transaction history
  • Export to CSV / PDF

Team & Permissions

Role-based access control keeps your data secure. Assign roles to team members and control what they can see and do.

  • 5 role levels (Owner, Admin, Manager, Staff, Viewer)
  • Granular permission control
  • Two-factor authentication (TOTP)
  • Team member invitations
  • Activity audit log
  • Organisation management
  • Multi-user collaboration
  • Secure authentication

Integrations

Connect Frostbyte Pro with the tools you already use. Sync data seamlessly across your business systems.

  • Xero accounting integration
  • MYOB accounting integration
  • Keap (Infusionsoft) CRM
  • Shopify e-commerce sync
  • Automatic data sync
  • Invoice synchronisation
  • Contact management sync
  • Webhook support

Ready to Take Control of Your Inventory?

Join businesses across New Zealand who trust Frostbyte Pro to manage their inventory. Start your free 14-day trial today, no credit card required.

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