Real-Time Stock Control
Frostbyte Pro is cloud stock management software that gives your business real-time visibility into every product, every warehouse, and every movement. Automated reorder points, batch and expiry tracking, multi-warehouse support, and Xero integration, all in one platform.
Stock management software is a system that tracks every product your business buys, stores, moves, and sells. It replaces the disconnected mix of spreadsheets, paper stock cards, and manual counts with a single, live source of truth for your stock levels, product locations, batch details, and order statuses.
When your business reaches the point where manual tracking creates more problems than it solves (stockouts you did not see coming, excess inventory tying up cash, orders shipped with the wrong products), stock management software becomes essential. It gives your team the accurate, real-time data they need to make better purchasing, storage, and fulfilment decisions every day.
Frostbyte Pro is cloud-based stock management software built for businesses that hold physical products. It handles everything from goods receipt and warehouse storage through to order allocation, picking, and dispatch, with barcode scanning, batch tracking, automated reorders, and accounting integration built in from the start.
Frostbyte Pro includes everything you need to manage stock effectively: real-time tracking, multi-warehouse support, barcode scanning, batch management, automated reorders, and comprehensive reporting. Every feature is included in one plan.
Watch your stock levels update the instant a transaction occurs. Every sale, purchase receipt, adjustment, and transfer is reflected immediately across your entire system. No more reconciling spreadsheets at the end of the day or discovering discrepancies during a stock take. Frostbyte Pro gives you a live, accurate picture of exactly what you have on hand, what is committed to orders, and what is available to sell across every product and location.
Manage stock across unlimited warehouses, storage facilities, retail locations, and virtual stores from a single dashboard. Each location can have its own zones and bin locations for granular tracking. Process inter-warehouse transfers, view consolidated or per-site stock levels, and set location-specific reorder points. Whether you operate from one warehouse or twenty, Frostbyte Pro keeps every location synchronised and visible.
Speed up stock work with barcode scanning. Scan to look a product up, to receive a delivery, to count a stock take, and to confirm picks against a sales order. Frostbyte Pro works with a phone or tablet camera and with standard USB and Bluetooth scanners, and reads EAN-13, EAN-8, UPC-A, UPC-E, Code 128, Code 39, ITF, Codabar, QR codes and DataMatrix. Products that arrive with no code can be given an internal one and their labels printed as a PDF.
Assign batch numbers and expiry dates at the point of goods receipt and track them through every movement until dispatch. Frostbyte Pro uses FEFO (First Expiry, First Out) allocation logic to automatically prioritise stock that is closest to its expiry date. Run expiry reports to identify products approaching their use-by date, trace any batch back to its original supplier, and generate recall reports filtered by batch number for full end-to-end traceability.
Define a minimum stock level for each product. One refresh on the reorder suggestions screen lists every product that has fallen below its minimum, with a suggested quantity that tops it back up to the maximum you set, nets off stock already on order and rounds up to whole purchase packs. Approve the lines you want, choose the supplier, and Frostbyte Pro turns them into one draft purchase order you can check and email. Turn on the daily low stock alert and your team also gets an email listing everything sitting below its minimum.
Turn your stock data into actionable intelligence. Frostbyte Pro provides built-in reports for stock valuation, movement history, turnover rates, dead stock identification, and demand forecasting. Filter by product, category, warehouse, date range, or supplier. Export to CSV or PDF for stakeholder reporting. Dashboards give your team at-a-glance visibility into the metrics that matter, so you can make informed purchasing and stocking decisions.
Getting started with Frostbyte Pro is straightforward. Most businesses are up and running within a day. Here is the process from setup to optimisation.
Configure your warehouses, storage locations, zones, and bin positions. Define your organisational structure so every product has a clear home. Import your existing product catalogue via CSV or add products manually, including SKUs, barcodes, and supplier details.
Import or create your product catalogue with all the details that matter: SKUs, descriptions, categories, unit costs, sell prices, barcodes, and supplier mappings. Enter your opening stock balances by location so the system starts with an accurate snapshot of what you currently hold.
As your business operates, every stock movement flows through Frostbyte Pro. Purchase orders bring stock in, sales orders send it out, adjustments correct discrepancies, and transfers move stock between locations. Each transaction updates your on-hand quantities instantly and creates a permanent, auditable record.
Use built-in reports and dashboards to understand your stock performance. Identify slow-moving products tying up capital, spot fast-sellers that need higher reorder points, track supplier lead times, and forecast future demand. The data you need to reduce carrying costs and improve service levels is always at your fingertips.
Frostbyte Pro is used by manufacturers, wholesalers, distributors, and retailers. Each industry has unique stock management requirements, and Frostbyte Pro is built to handle all of them.
Track raw materials, work-in-progress, and finished goods through every stage of production. Manage bills of materials, batch numbers, and component availability to plan production runs with confidence.
Stock management for manufacturers
Handle high-volume stock movements across multiple warehouses. Process purchase orders from suppliers, manage inbound receipts, allocate stock to customer orders, and coordinate dispatch, all from a single system.
Stock management for wholesalers
Keep shelves stocked with one stock record across every location, and send Shopify a new figure every five minutes once automatic sending is on. Barcode scanning speeds up stock takes, reorder points with a daily low stock email help prevent stockouts, and Xero integration keeps your accounts in order.
Stock management for retail
Businesses that switch from spreadsheets and manual processes to dedicated stock management software see measurable improvements in accuracy, efficiency, and profitability.
Automated reorder points and real-time visibility mean you catch low stock before it becomes a problem. Stop losing sales because a product is unexpectedly out of stock. The system alerts you and can generate purchase orders automatically.
Holding excess stock ties up working capital and increases storage costs. Stock management software gives you the data to right-size your inventory, ordering what you need, when you need it, based on actual demand rather than guesswork.
Spreadsheets break. Formulas get overwritten. Rows get deleted. A dedicated stock management system removes the manual data entry and formula dependencies that cause costly errors in stock counts, valuations, and order fulfilment.
Trace any product from supplier receipt to customer delivery, including batch numbers, expiry dates, and every movement in between. When a customer asks where their order is, or a recall requires you to identify affected stock, the answer is seconds away.
Replace disconnected tools, paper-based processes, and manual reconciliations with a single system that handles purchasing, receiving, storage, allocation, picking, and dispatch. Your team spends less time on admin and more time on work that drives revenue.
Built-in analytics show you what is selling, what is sitting, which suppliers deliver on time, and where your capital is concentrated. Use this data to negotiate better terms, discontinue poor performers, and allocate resources where they generate the highest return.
Common questions about stock management software, including what it does, how it works, and how it compares to other solutions.
Stock management software is a system that tracks the quantity, location, and movement of every product your business holds, from the moment goods arrive from a supplier to the moment they leave as a customer order. It replaces manual spreadsheets, paper-based stock cards, and disconnected tools with a single, centralised source of truth. Modern cloud-based stock management software like Frostbyte Pro provides real-time visibility into on-hand quantities, committed stock, available stock, batch numbers, expiry dates, and reorder statuses across all of your warehouses and locations.
In practice, stock management and inventory management mean the same thing: the process of tracking and controlling the products your business holds. The terms are used interchangeably across most industries. Some businesses use 'stock' to refer specifically to finished goods they sell, and 'inventory' in a broader accounting sense that may include raw materials and work-in-progress, but this distinction is informal and inconsistent. Frostbyte Pro covers both. Whether you call it stock control or inventory management, the system tracks everything from raw materials and components through to finished products.
Stock management software gives you a single view across all of your warehouses and storage locations. Instead of maintaining separate spreadsheets or systems per site, you can see consolidated stock levels, drill into per-location quantities, and process inter-warehouse transfers, all from one dashboard. Location-specific reorder points ensure each site maintains adequate stock based on its own demand patterns. When a customer places an order, the system can identify which warehouse has the stock available and allocate accordingly.
Yes. Frostbyte Pro integrates directly with Xero, one of the most widely used cloud accounting platforms. When you invoice a sales order in Frostbyte Pro it is ready to go to Xero, and a single sync from the integrations page sends it across with the right line items, quantities, prices, and tax codes. Purchase orders push across as bills the same way, and customers and suppliers push across as Xero contacts. Coming the other way, imports from Xero run every half hour when you switch auto sync on, and new contacts and invoices added in Xero come through on the next import. You set one sales account code and one purchase account code, tax is applied by jurisdiction, and each document carries its own currency code, so your stock records and your financial accounts stay aligned without double data entry.
Yes. Frostbyte Pro scans on the Scanner page, on a stock take count and on a sales order pick list, and it also scans to build a sales order and to allocate a serial number to an order line. It works with a phone or tablet camera and with standard USB and Bluetooth scanners, and reads EAN-13, EAN-8, UPC-A, UPC-E, Code 128, Code 39, ITF, Codabar, QR codes and DataMatrix, including GS1 labels that carry the lot and best before. Scanning cuts manual data entry and picking and receiving errors. A scan that books stock in or confirms a pick writes the same audited movement as doing it by hand, and a scan that only looks a code up records nothing. You can also print product, lot and serial barcode labels as a PDF.
Stock management software benefits any business that buys, holds, and sells physical products. The industries that see the largest impact are manufacturing (tracking raw materials, components, and finished goods), wholesale and distribution (managing high-volume movements across multiple warehouses), retail (maintaining accurate stock across stores and online channels), and food and beverage (batch tracking and expiry management for compliance). Frostbyte Pro is used across all of these sectors and includes features like batch tracking, multi-location support, and barcode scanning that are essential for each.
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Join businesses across New Zealand who trust Frostbyte Pro to manage their inventory. Start your free 14-day trial today, no credit card required.